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About AFSCME | |||||||||
Accounting Clerk II - Travel, Financial Services
Processes, reconciles and reports on a variety of accounting and financial transactions according to department procedures involving analysis of information. Maintains records, logs, and files of activities. Complexity of work identified by the variety of accounting activities assigned, the amount of analysis required or the variety of information sources, and applying specialized knowledge to analyses. DUTIES: Receives and reviews source documents and accompanying documents for accuracy and completeness to submitted forms, invoices, APT’s, Personnel Requisitions and other submitted documents. Processes information by comparing, calculating, inputting and/or transferring information to other data sources, accounting systems, documents or worksheets. Compares information to stated policy to ensure consistent adherence to AFSCME’s policies and practices. Copy source documents as required to forward on to other phases of processing. Performs complex analysis and reconciliations, audit and/or review steps to ensure accuracy of financial transactions and adherence to AFSCME policies and practices. Prepares required forms to complete processing transactions. Researches, follows up and make inquiries on unapproved, unreported items or questionable items with employees, originating department staff, Human Resources Staff, Affiliates and vendors via telephone, email or other written correspondence. Provides administrative support to management and assistance to department by effectively communicating deadlines of agency filings, work tasks assigned by management, due dates and other items. Maintain files of documents, reports and of analyses performed and all work activities. Answering phones, opening and distributing mail and performing other general administrative tasks. Specific duties include: auditing expense reports, processing advance request in the travel system software, update spreadsheets on missing expense reports and missing authorizations for each of their staffer after each travel closing, maintain and prepare complex summary reports, schedules and statistical information of processing activities using spreadsheet applications for the Charged Air uploads, use the Aging Travel Advance report to investigate each advance over 30 days old and send follow-up communication to the traveler and answers inquiries from staffers about their expenses. REQUIREMENTS: High school graduate and two to three years experience in an accounting environment performing a variety tasks desired any equivalent combination of education and experience which provides the following knowledge, skills and abilities: Ability to handle multiple tasks while working with minimal supervision; manage time effectively to meet deadlines and be self-motivated to learn and take on new tasks and responsibilities. Has demonstrated a high degree of organizational skills, accuracy, attention to detail and workflow output. Has demonstrated ability to communicate effectively and professionally with co-workers, management and others external to AFSCME. Proficiency with a personal computer, 10 key calculator and in the use of MS Excel and MS Word software are required. Experience with the use of PC accounting software is required. Experience with MS Access and Intuit QuickBooks software desirable. This position requires heavy data entry. Periodic overtime is required. |
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